Terms

Use the platform responsibly and only for authorized business workflows.

HalalProcurement.com is intended for legitimate procurement, supplier review, and compliance documentation workflows.

These terms provide a general description of expected platform use. More detailed or binding obligations may appear in separate order forms, statements of work, service agreements, onboarding materials, security documentation, or internal customer policies governing the use of the service.

Authorized use

Users should only access accounts, workspaces, documents, and supplier information they are authorized to handle on behalf of their organization.

The platform must not be used to access information without permission, interfere with the service, attempt to bypass role restrictions, or upload content for purposes unrelated to legitimate business sourcing, compliance review, or internal decision support.

Authorized use also means using the service in a manner that reflects real operational responsibility. Access should match actual procurement, compliance, administrative, or oversight duties, and should not be extended casually to individuals who do not need the information for valid business work.

Account security

Each user is responsible for protecting account credentials and reporting suspected unauthorized access promptly.

Organizations should establish appropriate internal controls for onboarding, offboarding, password management, role assignment, and oversight of privileged users. Shared credentials and casual access practices should be avoided wherever possible.

Customers should also review how internal approvals are delegated, how temporary access is handled, and how exceptions are documented. Weak credential practices or poorly controlled administrator access can undermine otherwise reasonable process controls inside the platform.

Customer content

Your organization is responsible for the accuracy, legality, and appropriateness of the data it uploads, stores, or shares through the platform.

This includes supplier submissions, certificates, product details, supporting documents, review notes, commercial comparisons, and approval records. Customers should ensure they have the right to store and evaluate such materials and that sensitive information is handled according to their own governance requirements.

Customers are also responsible for confirming that uploaded or recorded content does not violate confidentiality duties, contractual restrictions, intellectual property rights, procurement protocols, or other internal or external obligations that may apply to the underlying business relationship.

Review and decision support

The platform is intended to help organize evidence, workflows, and review history, but it does not replace professional judgment, procurement governance, quality assurance, legal review, or regulatory analysis. Final sourcing, approval, and compliance decisions remain the responsibility of the customer and its authorized personnel.

Any recommendations, summaries, workflow statuses, or review outputs available through the system should be interpreted within the broader context of your organization’s approval framework. The platform can support disciplined decision-making, but it does not independently certify supplier suitability, regulatory sufficiency, or business acceptability.

Acceptable conduct

Users should not misuse the service, introduce malicious code, scrape data without authorization, attempt to degrade platform availability, or use the system in a way that creates avoidable risk for other users, suppliers, or the operating environment.

Users should also avoid behavior that creates confusion in audit trails or business records, including inaccurate data entry, misleading status changes, unauthorized document replacement, or use of workarounds that undermine intended review controls.

Availability and improvement

We may maintain, modify, enhance, suspend, or replace features in order to improve product quality, performance, security, or workflow design. We aim to do this in a way that supports operational continuity, but the service may evolve over time as product needs and customer use cases develop.

Maintenance, upgrades, fixes, and design adjustments may affect user experience, workflows, page structure, or configuration options. Reasonable changes may be made as part of ongoing product stewardship, security improvement, or platform modernization.

Records and configuration

Customers are responsible for reviewing workspace configuration, user permissions, process design, and record-keeping expectations within their own organization. Features such as notifications, approvals, expiry tracking, and verification notes should be used in a way that aligns with actual internal process ownership.

Where a customer depends on the platform for an approval trail, supplier review history, or internal governance support, it should periodically validate that configuration choices still reflect real operating practice and that teams understand how to use the records being generated.

Confidentiality expectations

Because the platform is used for procurement and supplier review, users should treat workspace content as business-sensitive unless their organization has explicitly determined otherwise. Information taken from the platform should only be shared with people who have a valid operational need to receive it.

This expectation applies not only to documents and supplier files, but also to pricing comparisons, internal comments, compliance concerns, shortlist rationale, and review history. Even where no single record appears highly sensitive on its own, the combination of information in the platform may still require careful handling.

Suspension and protective action

Protective action may be taken where reasonably necessary to preserve service integrity, maintain security, investigate suspected misuse, address operational risk, or comply with applicable obligations connected to the operation of the platform.

Changes to these terms

These terms may be revised as the product, its workflows, and its operating environment evolve. Updated versions may reflect new features, clarified responsibilities, security improvements, or changes in how the service is described and supported.

Service updates

We may improve or update product functionality, workflows, or operational safeguards over time as the service evolves.

Continued use of the service after product or policy updates may indicate acceptance of the then-current operational approach, subject to any separate contractual arrangements that govern the customer relationship.